AI Questionnaire

Hello and thank you very much for being part of our Kertos journey!

By completing this questionnaire, you will help us to make your company as efficient as possible and tailored to your personal needs, while ensuring compliance with the AI Act or ISO 42001.

Tell us your company name

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Where do you operate / who are your users?

EU / EEA

Do you build, embed, or resell any AI/ML functionality in your product?

Please choose an option

Yes — we built it ourselves

Yes — we use a third-party model/API (e.g. OpenAI, Anthropic, Mistral)

Yes — we fine-tuned or substantially modified a third-party model

No — no AI in our product

Unsure

What does your AI feature actually do?

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Who/what does the AI make decisions about, or produce output for?

Job applicants / employees

Students / learners

Patients / health decisions

Consumers (creditworthiness, insurance, eligibility)

People being identified or categorized (biometrics, emotion, etc.)

Generated content shown to humans (text, image, audio, video)

Internal business data only (no decisions about people)

Does your product generate or manipulate content that could be mistaken for real (text, images, audio, video, deepfakes)?

Yes

Which foundation/base models do you use, if any?

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Which AI tools are used internally by employees?

ChatGPT / Claude / Gemini / Copilot (general purpose)

AI in HR/recruiting tools (CV screening, interview analysis, etc.)

AI in productivity tools (Notion AI, Slack AI, etc.)

AI coding assistants (Copilot, Cursor, etc.)

AI in customer support (chatbots, ticket routing)

AI in analytics / BI

None / unsure

Is any internal AI tool used to make or support decisions about people (hiring, performance, access, eligibility)?

Unsure

Is any internal AI tool used to determine, recommend, or grant extra insurance coverage or benefits to employees (e.g. health, life, disability, supplementary insurance)?

Unsure

Do you have an inventory of AI systems in use (built or bought)?

Please choose an option

Yes — maintained and current

Yes — but outdated

In progress

Has anyone internally assessed AI Act applicability or classified your AI systems by risk?

Yes — formal assessment done

Partial / informal

Don't know

Do you have AI literacy training for staff using AI systems?

Yes

Planned

What is your timeline / pressure point?

Procurement / sales blocker

Internal compliance milestone

Proactive — no hard deadline

Is there anything else the expert should know before the call?

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AI Questionnaire

Where do you operate / who are your users?

Which industry / sector do you operate in?

Do you build, embed, or resell any AI/ML functionality in your product?

What does your AI feature actually do?

Does your product generate or manipulate content that could be mistaken for real (text, images, audio, video, deepfakes)?

Which foundation/base models do you use, if any?

Is any internal AI tool used to make or support decisions about people (hiring, performance, access, eligibility)?

Is any internal AI tool used to determine, recommend, or grant extra insurance coverage or benefits to employees (e.g. health, life, disability, supplementary insurance)?

Do you have an inventory of AI systems in use (built or bought)?

Has anyone internally assessed AI Act applicability or classified your AI systems by risk?

Do you have AI literacy training for staff using AI systems?

What is your timeline / pressure point?

Is there anything else the expert should know before the call?

Thank you!

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